The purpose of the proxy
The Proxy Form is a document allowing the owner of a unit to appoint someone to represent them at a meeting of owners. The Proxy Form has 2 purposes: quorum and voting.
Who can act as proxy?
Anyone present at the meeting of owners can act as a proxy. The proxy holder does not have to be an owner. It can be anyone that will attend the meeting on your behalf, including tenant, neighbour, a friend or someone board of directors.
How do you complete the proxy?
The Proxy Form issued by the Province must be used and cannot be modified. The most current version of the Proxy Form may be found at: https://files.ontario.ca/proxy_form.pdf.
The following is a guide for how to complete the Proxy Form. Please note that we have numbered the sections to facilitate your review of this guide. NOTE: If you complete the Proxy Form online it will expand depending on which sections are “clicked”. This guide presents a fully-expanded proxy form as if all sections are “clicked”.
You can download the complete guide by clicking here.
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